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How Often Should Your Office be Professionally Cleaned?

Published May 26, 2023 by Green Kleaning Services, LLC

small office

A clean office environment is not only aesthetically pleasing but also necessary for maintaining a healthy and productive workplace.

While it may seem like a minor detail, cleanliness plays a significant role in employee satisfaction, productivity, and overall well-being.

A dirty work environment can harbor germs and bacteria that can spread easily among employees, causing illnesses and absenteeism.

The frequency of professional office cleaning depends on various factors such as the size of the office, the number of employees, level of traffic throughout the day from customers and other visitors, and the nature of the work. However, a general recommendation is to have your office professionally cleaned at least once or twice a week for small offices, two to three times a week for a medium size office, and a minimum five days a week for large offices.

Let's look at some of the things to consider.

The importance of maintaining a clean office building environment

Maintaining a clean office building environment is essential for several reasons. Firstly, it helps to prevent the spread of illnesses. With so many people working in close proximity to one another, an unclean workplace provides the perfect breeding ground for germs and bacteria. Especially in areas such as bathrooms and kitchens where people prepare food. This can result in employees falling ill more frequently or for more extended periods of time, leading to a reduction in productivity levels.

Secondly, cleanliness can positively impact employee morale and motivation. A cluttered or dirty work area can make employees feel unmotivated and uninspired, leading to decreased performance levels. On the other hand, an immaculate office space promotes positivity and encourages employees to take pride in their work surroundings.

Busy offices just don't have the time to do their cleaning in-house since they are focused on the aspects of running the business.

A daily, weekly, and monthly option for regular office cleaning would be beneficial for any office building environment especially where customers visit often.

How often should an office be professionally cleaned?

Maintaining a clean and healthy workplace is essential for employee productivity, morale, and overall business success. It’s important to establish a cleaning schedule that aligns with the needs of your office based on factors such as size, industry, number of employees and visitors, shared spaces, or high-touch surfaces such as door knobs and light switches.

When determining how often an office should be professionally cleaned, it's crucial to consider all these factors.

man sitting in his office pondering

Factors to consider when determining cleaning frequency

The first factor that plays a significant role in determining the frequency of professional cleaning is the number of employees and visitors in the office. A small office with just a handful of employees may need less frequent professional cleaning than a larger office with dozens or even hundreds of workers coming in and out every day.

In addition to this, businesses that receive regular visits from clients or customers may require cleaning more often to maintain a professional appearance.

Another factor to consider is the type of business conducted in the workplace. For example, offices that handle food or have strict health regulations may require more cleaning due to specific laws and guidelines enforced by regulatory agencies.

Similarly, healthcare facilities like hospitals or clinics might require a daily deep cleaning due to exposure risks associated with healthcare settings.

General guidelines for different types of office cleaning frequency

To get an idea of how often should an office space get serviced for your particular type of business consider some general guidelines based on size. This will also help determine what is included as part of your cleaning service.

Small offices with low traffic

A small office building with low traffic typically can have fewer than 10 employees. In general, these offices can be cleaned less frequently than larger offices or those with more traffic and require a less comprehensive cleaning schedule.

However, it's still important to maintain a clean and healthy environment for employees to work in. For small offices with low traffic, a cleaning service should be scheduled at least once per week. Basic office cleaning tasks should include vacuuming carpets, dusting surfaces, and wiping down high-touch areas like doorknobs and light switches, bathroom disinfecting, and floor cleaning.

Depending on the type of business, a dentist's office or a doctor's office, for example, where appearances have to be kept up with daily cleaning, once a week cleanings may not be sufficient.

To supplement commercial cleaning services, small offices with less frequent visitors needing less cleaning can also encourage employees to tidy up their own spaces regularly.

Medium-sized offices with moderate traffic

A medium-sized office building typically have between 10-50 employees and may receive more visitors regularly. These offices generally require more office cleaning than their smaller counterparts due to increased foot traffic.

Staff members who work daily will benefit from weekly cleaning services such as vacuuming carpets areas, occasional carpet cleaning – using techniques such as Hot Water Extraction (HWE) or Very Low Moisture (VLM) cleaning – and dusting desks & furniture.

For medium-sized offices with moderate traffic levels, an office cleaning service should be scheduled at least two or three times per week depending on things such as how much trash accumulates or whether the bathrooms, break area, and office kitchen get a lot of use. Also, high-traffic areas like entrances, lobbies, and conference rooms are kept clean on a regular basis.

In addition to basic surface cleaning tasks like dusting and vacuuming carpets, a professional cleaner for medium-sized office spaces may need to tackle special requests from staff members or management. This can be a deep cleaning of the entire office occasionally, or performing any type of floor care such as buffing floors, stripping and waxing of VCT, or scrubbing dirt buildup on their LVP floors or tile grout.

Large offices with high traffic

Large facilities many employees and visitors each day will benefit from daily cleaning services. Large office spaces typically have over 50 employees working at the same time–which means there is usually way more human activity–may require daily office cleaning. They also often have more complex layouts and facilities than smaller offices, such as multiple floors or kitchen areas with heavy usage.

For large offices with high traffic levels, an office cleaning service should be scheduled at least five times per week minimum. This includes daily restroom cleaning as well as more specialized deep-cleaning tasks that may need to be performed on specific areas or surfaces on a rotating schedule.

In addition to regular office cleaning tasks such as dusting and vacuuming, it's important for professional cleaners to pay special attention to high-touch areas like elevator buttons and door handles that are used frequently throughout the day.

A quarterly office deep cleaning, carpet cleaning, and scrubbing of tile floors in bathrooms are usually recommended to maintain a healthy and hygienic environment for all employees.

The bottom line on frequency

The frequency of a cleaning schedule required for an office space varies depending on several factors such as size, industry type, and foot traffic on any given day. A weekly deep cleaning is more than likely not needed if you have a regular service. But, it's important to work with experienced commercial cleaning providers to determine a customized schedule that best fits your basic cleanliness needs whether it be for regular cleaning tasks or specialized services.

Factors to Consider When Determining Regular Office Cleaning

Number of employees and visitors

The number of employees and visitors in an office directly affects the amount of dirt and debris that accumulates daily. If you have a large number of people in the office, it is recommended that the office be cleaned more frequently. Typically, offices with fewer than 10 employees may only need weekly or bi-weekly cleanings.

However, larger offices with over 50 employees may require daily or multiple times per week cleanings to maintain a hygienic environment. In addition to the number of people in an office, the type of work performed can also impact cleaning frequency.

office setting with people going about their business

For example, if you own a medical facility where patients with contagious illnesses visit frequently, you will need more frequent office cleaning services than an office where only paperwork is done. In any case, it is important to assess these variables when deciding how often your office should be cleaned by a professional cleaning service.

Type of business conducted in the office

The type of business conducted in an office can also play a role in determining how often professional cleaners should be hired. An industrial manufacturing plant will have different needs than a boutique law firm, which will require different cleaning schedules from a daycare center or coffee shop.

For instance, industrial plants tend to generate more dust and debris due to their machinery and production processes; thus, they typically require regular cleanings. A daycare center or coffee shop may not experience as much dirt accumulation but must maintain high hygiene standards as children are prone to germs; therefore requiring a higher frequency cleaning schedule.

Presence of high-touch surfaces and shared spaces

High-touch surfaces such as door handles, light switches, and keyboards accumulate bacteria quickly due to frequent contact from multiple people throughout the day. Offices that have shared spaces like an office kitchen should also be cleaned regularly since food particles can easily lead to mold growth. When considering how often to hire professional cleaners, be sure to assess the amount of high-touch areas and shared spaces in your office.

If your office has many high-touch surfaces and shared spaces, it is advisable to have them cleaned daily or weekly depending on the number of employees or visitors. Proper cleaning of these areas is critical in promoting good health and preventing the spread of germs in an office environment.

Other Considerations for Office Cleaning Tasks

Special Events Or Circumstances That May Require Additional Cleaning

While regular cleanings are important for maintaining a clean office environment, special events or circumstances may require additional attention to ensure the space is properly sanitized and presentable.

For example, if an office is hosting a large meeting or conference, it is crucial to have the space deep cleaned beforehand to ensure all surfaces are disinfected and ready for use.

calendar book

Additionally, if an employee has been sick in the office, it may be necessary to schedule an office deep cleaning of the entire space to prevent the spread of germs.

Another circumstance that may require additional office cleaning is construction or remodeling projects within the building. These projects can generate a lot of dust and debris which can settle on surfaces throughout the office. It's important to schedule a post-construction clean-up once these projects are completed to ensure all dust and debris are removed from surfaces and air ducts.

Other Types Of Commercial Cleaning Services Available

There are several types of services available for offices beyond just regular weekly cleanings. Some common types include:

Deep Cleanings - This type of cleaning involves thoroughly wiping down all surfaces, including high-touch areas such as doorknobs and light switches. Deep cleanings also include sanitizing all bathrooms and kitchen spaces.

Carpet Cleaning - Carpeting can trap dirt, bacteria, and allergens over time which can negatively impact indoor air quality. Professional carpet cleaners use specialized equipment to remove dirt and allergens from deep within carpet fibers.

Window Cleaning - Clean windows not only improve aesthetics but also allow natural light in, which can boost employee productivity. Professional window cleaners remove dirt buildup on windows both inside and outside of the building.

Other specialized services include VCT floor stripping and waxing, upholstery cleaning, air duct cleaning, or pressure washing the outside of an office building. Office managers should assess their specific cleaning needs and work with a regular office cleaning company to develop a customized office cleaning plan.


Summary of Key Points On How Often Should Your Office Be Cleaned

In this article, we discussed the importance of maintaining the office clean and how frequently an office should be professionally cleaned. We explored several factors that businesses should consider when determining cleaning frequency, such as the number of employees and visitors, the type of business conducted in the office, and the presence of high-touch surfaces and shared spaces. We also provided general guidelines for different types of offices based on the size of your office.

Lastly, we covered other considerations for regular office cleaning, including special events or circumstances that may require additional cleaning and the types of cleaning services available. It’s important to note that frequent cleaning can help reduce workplace illness, improve air quality, and increase productivity among employees.

The Importance of More Frequent Cleaning for Maintaining a Healthy and Productive Work Environment

Employees are more likely to be motivated to work in an environment that is not only tidy but also free from germs. Regular cleaning also helps maintain air quality by removing dust particles from surfaces such as carpets and furniture.

This not only improves indoor air quality but also reduces allergies caused by dust particles present in carpets, curtains, or upholstery. Therefore businesses should consider hiring office cleaning services regularly to ensure their office space remains tidy, healthy & hygienic at all times - which makes for happier employees who are more productive & motivated!

Whatever your office cleaning needs may be reach out to Green Kleaning Services, LLC for a walkthrough and a free estimate We can make recommendations based on your unique situation and budget.


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